Section 1
The Basic Workflow
The app follows a simple order: set up your costs, check loads before accepting, record what actually happened, then review your numbers.
Profile
Sets your real truck costs — insurance, truck payment, fuel price, MPG, maintenance. The calculator uses this to show your actual break-even on every load.
Calc
The main decision screen. Enter an offered rate and see whether to TAKE, REVIEW, or PASS — and the counteroffer number if the rate is short.
Log Load
Records what actually happened after delivery. Real miles, real fuel, real rate. This is your actual load history.
Dashboard
Shows week and month-to-date numbers — loads, revenue, miles, and net performance at a glance.
IFTA
Tracks fuel purchases by state so quarter-end IFTA records are already organized when you need them.
Section 2
Profile
Profile is optional, but it makes the calculator more accurate. Enter your truck payment, insurance, fuel price, MPG, average monthly miles, tire cost, and maintenance cost. The app calculates your break-even and recommended target rate per mile.
Once you set these numbers, every load you check in Calc is judged against your real operating costs instead of a generic default.
Note: If you skip Profile, the calculator still works with whatever fuel price, MPG, and target you enter manually on the Calc screen.
Section 3
Calc
Calc is the main decision screen. Use it when a dispatcher or broker offers a load — before you say yes.
What you enter:
Offered Rate
The total amount the broker is paying for the load, including any fuel surcharge or extras rolled into the offer.
Loaded Miles
Miles from pickup to delivery.
Deadhead Miles
Miles to drive to the pickup — unpaid miles that still cost you fuel.
Other Costs
Tolls, lumpers, parking, scale fees. Do not enter fuel surcharge here — if FSC is included in the rate, it is already in the Offered Rate.
Fuel Price
Current diesel price per gallon. Pre-fills from your Profile settings.
MPG
Your truck's average fuel economy. Pre-fills from your Profile settings.
Target $/mile
Your minimum acceptable net per mile after all costs. Can be set manually or taken directly from your Profile break-even calculation.
What you see:
Actual Miles
Loaded miles plus deadhead miles — the total miles you will run for this load.
Gross / Actual Mile
The offered rate divided by actual miles. What the broker is paying per mile before costs.
Total Estimated Costs
Estimated fuel cost plus other costs entered.
Net After Costs
The offered rate minus estimated total costs. What is left after the load expenses.
Net / Actual Mile
Net after costs divided by actual miles. The core number — what you are actually making per mile after fuel and costs.
Minimum Acceptable Rate
The lowest total payout that covers your costs and hits your target per mile. The floor you should not go below.
Offer Gap
How far the offered rate is above or below the minimum. Positive means room to spare. Negative means the offer is short.
Counter at $X
The rounded-up counteroffer number — the minimum you should ask for if the load is short. Use this number with the dispatcher.
Section 4
TAKE / REVIEW / PASS
The verdict is based on your net per mile compared to your target.
TAKE
The load meets or beats your target per mile. Numbers check out.
REVIEW
It is close but the rate may need improvement. Look at the gap and decide.
PASS
The load is below your minimum. Not worth it at this rate.
COUNTER
The counteroffer number to give the dispatcher when the load is short.
REVIEW does not mean reject — it means the numbers are close enough that you should look at the offer gap before deciding. If the gap is small and the lane is good, you may still take it.
Section 5
Log Load
Use Log Load after the delivery. This is where you record the completed load and the real numbers — not an estimate, but what actually happened.
Load Number
The broker or shipper load number. Helps identify the load in your records.
Pickup / Delivery
The pickup city and state, delivery city and state. This builds your lane history.
Total Rate
The final agreed rate for the load. Include FSC if it was separate.
Actual Miles
The real miles you ran — loaded miles and deadhead miles.
Fuel Gallons
How many gallons you purchased on this load. Used for actual MPG and IFTA records.
Fuel Cost
Total amount spent on fuel for this load.
Other Costs
Tolls, lumpers, parking, and other actual expenses incurred on this load.
The completed load log becomes the bridge to bookkeeping because it shows what actually happened, not just what was offered. Real miles. Real fuel. Real pay.
Section 6
Dashboard
The Dashboard shows weekly and month-to-date results so the driver can see total revenue, miles, loads, and net performance at a glance.
Check the Dashboard at the end of each week to understand which loads performed well, how the week's net compares to the previous week, and whether the operation is trending in the right direction.
Section 7
IFTA
IFTA helps track fuel by state. Log each fuel stop with the state, gallons purchased, price per gallon, and total cost. The app records each entry so quarter-end IFTA records are easier to prepare.
Owner-operators are required to file IFTA quarterly if they run in multiple jurisdictions. Keeping fuel logs current throughout the quarter is much easier than reconstructing them at the end.
Note: The IFTA screen includes an AI receipt scanner — take a photo of a fuel receipt and the fields fill in automatically.
Section 8
Best Way to Use the App
Follow this order and the app works the way it was built to work.
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1
Set up Profile when you have time — even once is enough to make the calculator accurate for your operation.
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2
Use Calc before accepting a load. Run the numbers first, not after.
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3
Use the counteroffer number if the load is short. That is the floor — do not go below it.
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4
Log the load after delivery. Record what actually happened while the details are fresh.
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5
Review Dashboard weekly. Catching a bad week early is easier than figuring it out at month-end.
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6
Keep IFTA updated after fuel stops. One minute per stop is easier than rebuilding records at quarter-end.
Section 9
Common Questions
Do I have to fill out Profile?
No. It is optional. Calc still works, but Profile makes it more accurate by pulling your real truck costs into every calculation.
What does "Counter at $X minimum" mean?
That is the minimum total rate the load should pay based on your actual miles, estimated costs, and target per mile. It is the number to tell the dispatcher when the offer comes in short.
Is this a full accounting system?
No. It is a field tool for load decisions and records. Completed load data can support bookkeeping later, but it is not designed to replace accounting software.
Does this replace QuickBooks?
No. It helps collect cleaner numbers before they go into bookkeeping. Think of it as the source of clean data, not the accounting system itself.